Branoc Hall Health and Safety Policy
This document is the Health and Safety Policy of Branoc Hall Management Committee.
Our policy is to:
It is the intention of the committee to comply with all Health and Safety legislation and be proactive in preventing injury, ill health or any danger arising from activities and operations within Branoc Hall.
The committee consider the promotion of the health and safety of all those who use the premises, including contractors who may work there, to be of great importance. Prevention of accidents depends on a committed attitude of mind to safety as well as the operation and maintenance of equipment and safe systems of work. The committee will encourage contractors, visitors and users to engage in the establishment and observance of safe working practices.
Contractors, visitors and users will be expected to recognise that there is a duty on them to comply with the practices set out by the committee, with all safety requirements set out in the hiring agreement and with safety notices on the premises and to accept responsibility to do everything they can to prevent injury to themselves and others.
The committee will review this policy annually after each AGM and also as required by any change of circumstances or by quarterly review. Individuals with responsibility for aspects of Health and Safety will report to the committee regularly, including any accidents, faults, misuse or other matters which could affect health and safety of users or employers. These reports and subsequent actions will be recorded in the minutes of the committee meetings.
1. RESPONSIBILITY FOR HEALTH AND SAFETY
The committee has overall responsibility for health and safety at Branoc Hall and for the implementation of this policy. It is the intention of the committee to comply with all health and safety legislation and to act positively where they can reasonably do so to prevent injury, ill health or any danger arising from activities and operations at Branoc Hall/Branscombe Village Hall.
All users of the hall are expected to read this Health and Safety Policy Statement as a condition of their hire and to recognise that it is their duty to comply with the procedures and all safety requirements, including safety notices on the premises. They will be required to sign the hiring form as evidence that they agree to the hiring conditions.
It is the duty of all contractors, hirers and visitors to:
Should anyone using the hall come across any faults, damage or other situations, which might cause injury and cannot be rectified immediately, they should inform the Chairman or the Bookings secretary as soon as possible so that the problem can be dealt with. Where equipment is damaged a notice should be placed on it warning that it is not to be used and it should be reported immediately to the Bookings secretary.
The committee or their nominees conduct routine reviews, checks and inspections of safety procedures and equipment.
2. SAFETY INFORMATION
Fire Precautions and Checks - A copy of the hall emergency evacuation procedure is attached as Appendix 1 and is also displayed on the hall notice board. In addition, each group that meets regularly in Branoc Hall may have its own evacuation and fire drill procedure. A guide to emergency arrangements is provided to all hirers and is attached as Appendix 2 on the Booking Form.
The service record for the fire safety equipment is in the foyer underneath the fire alarm unit.
Risk Assessments - The committee carries out an annual risk assessment to assess and examine all activities; a decision is made as to whether enough precautions are in place or whether more needs to be done. These risk assessments also help the committee to comply with various laws and regulations contained in a wide range of legislation. A logbook recording the results is kept at the hall.
3. SAFETY PRACTICES
The following are the best practices and should be adhered to in order to minimise risks:
4. IN CASE OF ACCIDENTS
The First Aid Box is located in the kitchen
The Accident Book is at the first aid point in the kitchen.
This must be completed whenever an accident occurs. All accidents, even minor ones, must be reported to the Bookings secretary.
The nearest Accident and Emergency/Casualty dept. is:
Royal Devon and Exeter Hospital (Wonford)
Barrack Road
Exeter
Devon
EX2 5DW
5. INSURANCE
A copy of the Employers Liability and Public Liability Insurance certificate for Branoc Hall is displayed on the hall notice boards.
6. CONTRACTORS
Before any contractor or person on site begins any work they should:
The BRANOC HALL committee of Trustees will carry out an annual review of this policy.
Our policy is to:
- Provide healthy and safe working conditions, equipment and systems of work or our sub-contractors, volunteers, committee members, visitors and hirers.
- Keep Branoc Hall premises and equipment in a safe condition for all users.
- Provide such training and information as is necessary to sub-contractors, volunteers and users.
It is the intention of the committee to comply with all Health and Safety legislation and be proactive in preventing injury, ill health or any danger arising from activities and operations within Branoc Hall.
The committee consider the promotion of the health and safety of all those who use the premises, including contractors who may work there, to be of great importance. Prevention of accidents depends on a committed attitude of mind to safety as well as the operation and maintenance of equipment and safe systems of work. The committee will encourage contractors, visitors and users to engage in the establishment and observance of safe working practices.
Contractors, visitors and users will be expected to recognise that there is a duty on them to comply with the practices set out by the committee, with all safety requirements set out in the hiring agreement and with safety notices on the premises and to accept responsibility to do everything they can to prevent injury to themselves and others.
The committee will review this policy annually after each AGM and also as required by any change of circumstances or by quarterly review. Individuals with responsibility for aspects of Health and Safety will report to the committee regularly, including any accidents, faults, misuse or other matters which could affect health and safety of users or employers. These reports and subsequent actions will be recorded in the minutes of the committee meetings.
1. RESPONSIBILITY FOR HEALTH AND SAFETY
The committee has overall responsibility for health and safety at Branoc Hall and for the implementation of this policy. It is the intention of the committee to comply with all health and safety legislation and to act positively where they can reasonably do so to prevent injury, ill health or any danger arising from activities and operations at Branoc Hall/Branscombe Village Hall.
All users of the hall are expected to read this Health and Safety Policy Statement as a condition of their hire and to recognise that it is their duty to comply with the procedures and all safety requirements, including safety notices on the premises. They will be required to sign the hiring form as evidence that they agree to the hiring conditions.
It is the duty of all contractors, hirers and visitors to:
- Take care of themselves and others who may be affected by their activities.
- Do everything they reasonably can to prevent injury to themselves and others.
- Co-operate with the committee in keeping the premises safe and healthy including the grounds and car park.
Should anyone using the hall come across any faults, damage or other situations, which might cause injury and cannot be rectified immediately, they should inform the Chairman or the Bookings secretary as soon as possible so that the problem can be dealt with. Where equipment is damaged a notice should be placed on it warning that it is not to be used and it should be reported immediately to the Bookings secretary.
The committee or their nominees conduct routine reviews, checks and inspections of safety procedures and equipment.
2. SAFETY INFORMATION
Fire Precautions and Checks - A copy of the hall emergency evacuation procedure is attached as Appendix 1 and is also displayed on the hall notice board. In addition, each group that meets regularly in Branoc Hall may have its own evacuation and fire drill procedure. A guide to emergency arrangements is provided to all hirers and is attached as Appendix 2 on the Booking Form.
The service record for the fire safety equipment is in the foyer underneath the fire alarm unit.
Risk Assessments - The committee carries out an annual risk assessment to assess and examine all activities; a decision is made as to whether enough precautions are in place or whether more needs to be done. These risk assessments also help the committee to comply with various laws and regulations contained in a wide range of legislation. A logbook recording the results is kept at the hall.
3. SAFETY PRACTICES
The following are the best practices and should be adhered to in order to minimise risks:
- Make sure that all emergency exit doors are clear and unlocked during any period of hall usage.
- Do not operate or touch any electrical equipment where there are signs of damage.
- Steps, ladders and mini scaffolding should be properly secured before use and must not be used unless another person is present.
- Do not leave portable electrical equipment operating while unattended.
- Do not bring onto the property any portable electrical appliances that have not been Portable Appliance Tested.
- Heavy items e.g., tables and chairs should be moved using the proper equipment.
- Do not stack the chairs more than seven high.
- Do not allow children in the kitchen except under close supervision.
- Wear suitable protective clothing when handling cleaning or other toxic materials.
- Report any evidence of damage or faults to equipment or the building’s facilities to the Bookings secretary.
- Report every accident in the accident book and to the Bookings secretary.
- Be aware and seek to avoid the following risks:
- Creating slipping hazards on steps or wet floors – mop spills immediately.
- Creating tripping hazards via items left in the foyer, kitchen, main hall and storage areas.
- Avoiding tripping by using adequate lighting.
- Risk to individuals while in sole occupancy of the building.
- Risks involved in handling kitchen equipment.
- Creating hazards by overloading storage cupboards.
4. IN CASE OF ACCIDENTS
The First Aid Box is located in the kitchen
The Accident Book is at the first aid point in the kitchen.
This must be completed whenever an accident occurs. All accidents, even minor ones, must be reported to the Bookings secretary.
The nearest Accident and Emergency/Casualty dept. is:
Royal Devon and Exeter Hospital (Wonford)
Barrack Road
Exeter
Devon
EX2 5DW
5. INSURANCE
A copy of the Employers Liability and Public Liability Insurance certificate for Branoc Hall is displayed on the hall notice boards.
6. CONTRACTORS
Before any contractor or person on site begins any work they should:
- Carry out their own risk assessment.
- Ensure they have adequate liability cover.
- Familiarise themselves with this Health and Safety Policy.
The BRANOC HALL committee of Trustees will carry out an annual review of this policy.
